Vision Critical

Office Manager/Executive Assistant

CA-ON-Toronto
Category
G&A
Type
Regular Full-Time

Overview

We are looking for an Office manager/EA to organize and coordinate administration duties as well as support 2 executives in the Toronto office.

 

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

 

Office manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should also have experience with a variety of office software and be able to accurately handle administrative duties.

 

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

 

Responsibilities

 

Serve as the point person for office manager duties including:

    • Maintenance
    • Mailing
    • Supplies
    • Equipment
    • Bills
    • errand’s
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

 

About Us


Vision Critical provides customer relationship intelligence software that improves customer relationships to grow customer lifetime value. Designed for today’s always-on, social and mobile savvy customer, Vision Critical’s technology helps large, customer-centric enterprises discover what their customers want so they can deliver what they need. Unlike traditional customer research, which is slow, expensive and gathers dust on a shelf, Vision Critical’s customer intelligence platform replaces static data and cumbersome reports with real-time actionable customer intelligence that companies need to build better products, deliver better services and achieve better business outcomes. Hundreds of high-performance organizations use Vision Critical’s technology. Follow us on Twitter at https://twitter.com/visioncritical.

 

 

Ready to join our team?

 

If you are interested in helping Vision Critical deliver on its commitments and taking your career to the next level, we invite you to apply online now.

 

Please note that due to the high volume of applications received, only short-listed candidates will be contacted.

 

Thank you for your interest in Vision Critical.

 

Vision Critical is an equal opportunity employer.

 

#LI-KA

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